Mastering Presentation Contingencies: Ensuring Success When the Unexpected Occurs

Problem Contingency Plan during a Presentation Janeth Demming University of Arizona Global Campus BUS637: Entrepreneur/Intrapreneur (FTK2433B) Dr. Isabel Wan September 2, 2024 Problem Contingency Plan during a Presentation Effective preparation and planning is necessary to ensure that the presentation team effectively connects to an audience. One of the key aspects of making a presentation is being able to plan and execute contingencies for problems arising during the course of the presentation. The team should prepare to make changes to accommodate unforeseen events and ensure they meet the expectations of their clients. One of the measures that pentation teams use to respond to contingencies is rescheduling the presentation to a time when the team is complete. An emergency making it impossible for a member of the team to be present requires making a request to the client for another date to make the presentation (Falchetti et al., 2022). Changing the topic to interesting concepts is necessary when some of the audience members appear bored and uninterested. When there are interruptions during the presentation, the team should acknowledge their objections and seek to determine the causes of their concerns. Planning for a presentation that has been rescheduled requires the team to offer a brief and complete explanation for the reasons for their decision. A contingency plan for questions that the team is unprepared to answer involves leveraging on the team to brainstorm for answers to objections. Planning for contingencies during presentations ensures that the team can adapt to measures that ensure they successfully connect with the issues affecting their clients. Concerns and Contingency Summaries Concerns may arise during presentations even when team members have spent sufficient time preparing and rehearsing to gain the client’s trust. One of the problems that may face the team is when a member is unable to present as a result of an emergency (Zhang et al., 2020). Organizations use teams assigned to offer presentations on various aspects of the proposal the company offers their client. During preparation, each member of the presentation team is assigned a particular part of the presentation that they have to prepare and offer to the client. An emergency that makes one of the members unavailable for the day of the presentation could have significant implications on the capacity of the presentation team to meet their objectives. Since the goal is to offer a presentation that captures the interest and attention of the client, the emergency affecting a particular member of the team implies that their role may not be played accurately. The contingency plan for the presentation team is to request the client to reschedule the presentat